Snow removal estimating software, from the site walk to a signed quote

How an estimate becomes a signed quote in Icey

1. Add the client and the site. Type them in, or bring your clients and sites over from a spreadsheet with the import.
2. Measure the site. On the site’s service map you trace the areas on satellite imagery and mark each one Driveway, Parking, Walkway or Sidewalk, and the map shows the measured area in square feet.
3. Price it your way. A per-event rate card or a seasonal price, both explained below, with the salt in the price or listed separately.
4. Send it. The client gets the quote by email and signs it online.
5. Follow up. If the client hasn’t opened the quote’s signing link a few days after it was sent, Icey creates a follow-up task for it.
6. Start the season. The site goes active for the season when its quote is accepted.

What to measure on the site walk

An estimate is only as good as the measurements under it. Measure the surface you will clear, not the whole property, and write down what will slow the crew:

• The plowable area: drive lanes, parking stalls and driveways, leaving out landscaped islands and the spots where the snow will be piled.
• Walkways and entrances: the walks, steps and ramps cleared by hand, and which of them the client wants salted.
• Where the snow goes: room to pile it without burying parking or blocking sightlines, or whether a big storm means hauling it away.
• What a plow can hit: curbs, islands, speed bumps, catch basins, low fences and parked cars.
• When it must be clear: opening hours, fire lanes and priority entrances, and the trigger depth the client expects.

Per-event rate cards and seasonal prices

A per-event rate card lists a price for each service: one for a plowing visit and one for a de-icing visit. A storm that needs both is billed for both visits, and a cold morning that needs only salt is billed as a de-icing visit alone, so there is no single per-storm number to quote.

A seasonal price is one number for the winter, paid in monthly instalments. It gives the client a fixed budget and you steady income in a light winter. The guide to per-push, per-event and seasonal contracts compares who carries the weather risk in each.

Free estimating tools, no account needed

Not ready for software? The free snow removal pricing calculator gives a per-push and seasonal range with the formula behind every number, the snow removal estimate template is a bid you can copy, and the contract template covers the terms.

After the quote is signed

The signed quote is where the season starts. You put the site on a route for the storm board, the crew records each visit in Field Mode with the time, GPS and photos, and invoice drafts come from the visits your crews logged. Every completed visit makes a site report.

Frequently Asked Questions